Bridging People and Possibilities  |  A Service of  Tyndale University College & Seminary

Executive Enrolment Assistant

Executive Enrolment Assistant

Company: Kingswood University
Contact Person: Rev. Brittany Trafton
26 Western St
Sussex, New Brunswick , E4E 1E6
Phone: (506) 432-4402

Position Description

Position Title:  Executive Enrolment Assistant

Classification:  Full-Time
Responsible To:  VP for Enrolment
Purpose:  To provide the Enrolment Department with administrative assistance and front desk services.
Goal: To provide administrative service for the Enrolment Department and support the Enrolment team in achieving their goals.


  • Professionally represent the Enrolment Office via telephone, correspondence, emails, internet inquiries, and in person to the students, staff, and the public
  • Assist in the various office functions related to recruiting such as Encounter weekend, Campus Visit Days, and other campus conferences
  • Attend and participate in weekly staff meetings, having data documents completed accurately
  • Process all applications and related information, including review of transcripts, using Kingswood’s online system, maintaining a neat and well organized filing system with accurate records of files and computer database information on prospective students. Keep appropriate documents under fire-safe lock
  • Provide support to Enrolment Counselors with regards to weekly and monthly goals and contacts and prepare reports as it relates to database on a weekly basis
  • Prepare postal mass mailings and maintain e-mail communication plan
  • Maintain enrolment vehicle sign out schedule and interact with other staff calendars
  • Aid in preparations for Kingswood’s Summer Team Program
  • Provide assistance with maintaining organized storage areas
  • Set an example in expressing the spirit of Christ in attitude and in all that is done and said to other members of the staff, all students, and the public constituency
  • Demonstrate the highest level of devotion to Christ in the spiritual life on campus, personally contributing to the spiritual growth and development of students and staff by prayer, witness, worship, mentoring, personal walk of intimacy with God and chapel attendance
  • Assist in all other matters as needed or requested which pertain to the most effective operation and highest standard of excellence for the Enrolment Office

Formal Training & Experience:

  • Positive work references indicating performance of qualifications outlined below
  • Preference given to broad exposure to and knowledge of The Wesleyan Church
  • Preference given to those with broad exposure and knowledge of the local community
  • Previous experience in enrolment management or office administration preferred


  • Professional verbal skills and overall standard of excellence in all aspects of secretarial work
  • Executive assistant level skills and experience including self-motivation, goal accomplishment, work prioritization, and creative problem resolution
  • Keen mind with ability to process multiple tasks simultaneously
  • High level of competency in research and reading comprehension
  • Basic knowledge of financial and accounting procedures
  • Competency and experience in computer skills including word-processing and spreadsheet
  • Handle information with accuracy and confidentially with appropriate respect for sensitive nature of personal and financial records
  • Work well and calmly under pressure, handling stress with equanimity
  • Present professional appearance and hygiene with mature sense of propriety and modesty

Personality Strengths:

  • Consistent positive attitude with a warm smile and gracious spirit
  • A servant spirit, good team player with a healthy sense of humor
  • Teachable spirit, able to accept criticism and resolve conflict
  • Responds to challenges with creativity, confidence and positive expectancy
  • Self-motivated and highly energetic
  • Goal oriented and task focused
  • Available to occasionally work extra hours for major projects or events
  • Has leadership qualities to take initiative, accept responsibility and follow up with accountability in a winsome manner
  • Demonstrates the gift of hospitality


  • Godly, spiritually mature, with full-hearted devotion to Christ and the Church
  • Genuine and apparent love for other persons demonstrated by consistent spirit of kindness, compassion and respect for all other persons
  • Person of integrity and moral excellence, with life above reproach
  • Code of personal conduct consistent with membership commitments for leaders of The Wesleyan Church and ministry and mission focus of the University
  • Commitment to enthusiastically assist in fulfillment of college mission

General University Information:

Kingswood University is owned and operated by The Wesleyan Church.

The mission of Kingswood is to serve Jesus Christ by strengthening the local and global church through forming Christ-like servant leaders in a community that creatively blends academic excellence and practical ministry experience with intentional spiritual formation. 

Posted: April 16, 2018 | Expires: August 31, 2018
Posted Under: Administration
Career ID: [ 5248 ]