Position Description

Title: National Office and Operations Assistant

Ministry: Athletes in Action (AIA)

Location: Onsite at NRC - Abbotsford, BC

Reports to: Director of Operations

Position type: Permanent (25-40 hours per week) $22 to $24 per hour

Organization Overview

Power to Change is now a certified Best Christian Workplace! 

We are a non-profit movement that invites others on a mission to help others to know Jesus and experience His power to change the world. Would you like to be part of a Christ-centred community that helps you grow professionally and spiritually? If you answered yes, come join us! 

About the Ministry:

Athletes in Action (a division of Power To Change) is a ministry that seeks to help people know Jesus and experience his power to change the world through sport. We believe that Jesus transforms lives, sport influences culture and the world: Therefore we envision a world transformed by the gospel through sport. AIA is a team on mission who lives out three Core Values: We are passionately committed, live in authentic community, and we play together.

Position Overview:

The National Office and Operations Assistant is a solution-oriented individual who will work closely with the AIA National Director and the Executive Leadership Team (ELT) to ensure Operations and the ELT function at their best. They will function in multiple administrative capacities, including data collection and high-level analysis, personal and team administration for the ELT, event coordination, and management of internal systems and processes.  They will work to address functional needs within our ministry, with the ultimate goal of seeing a flourishing leadership and operational that leads to a flourishing staff team and a world transformed by the gospel through sport.

About the Role:

In this role, you will be responsible to achieve the following objectives:

• Administrative Support - AIA Executive Leadership team can function at maximum capacity
  • Tracking and reporting of expenses, impact metrics (Insights), and donor engagement in accordance with P2C policies and best practices
  • ELT meetings receive full administrative support
  • Additional administrative support for ELT and specifically the National Director as required. Includes managing calendars, hosting Zoom meetings
  • HR job postings
• Event Planning - Excellent planning so that attendees and sponsors of AIA National Events are eager to return 
  • Event details are anticipated and seamlessly stitched together. Includes NTC, Summit, Grey Cup, Golf Tournament
  • Donors and sponsors receive appropriate recognition and documentation
  • Hands-on support for the planning process and event-day logistics
• Operational Support  - Internal AIA systems are functioning effectively and efficiently
  • Management of Google groups, staff lists, general emails, and shared drives
  • Management and coordination of shared registration software
  • Support for Zoom-hosted internal and external events
  • Website support (Wordpress) for AIA, GCB, and AIA Clubhouse
  • Managing social media and other marketing functions as needed

Other Responsibilities

• Executing special operations projects
• Participate in team activities and meetings
• Travel to the events you plan
• Other duties as assigned

Education and Experience: 

• You have a bachelor’s degree or equivalent
• You have experience working in a fast-paced setting with competing priorities
• You embrace a challenge and are able to make changes on the fly
• You have experience in an Operations setting 
• You have administrative experience

About You:

• You have a deep and growing personal relationship with Jesus Christ
• You have a passion and commitment to see Jesus transform lives
• You are committed to Athletes in Actions’ leadership, methods and ministry models
• You have excellent Verbal and Written communication skills 
• You have the ability to be organized and manage details
• You are skilled at bringing solutions to problems that arise
• You come alive when it comes to creating efficiencies with systems
• You have a keen eye for the “end user” experience and a heart to serve
• You have a willingness and desire to learn new productivity systems such as G-Suite platform and registration and database software
• You are able to re-prioritize tasks in a dynamic work environment
• You have a pleasant and professional demeanor

What We Offer Our Staff:

• Employer-paid extended health and dental benefits (if 25+ hours a week)
• Group RRSP contribution options with up to 2.5% matching after 1 year of employment
• Access to our Employment Assistant Program (EAP) (if 25+ hours a week)
• Paid vacation
• Semi-annual Day of Prayer participation

We thank all applicants for their interest in Power to Change; however, only candidates who closely match the requirements will be contacted directly.  Power to Change requires that all staff have a pre-existing belief and demonstration of lifestyle as outlined in the P2C Code of Conduct and Statement of Faith and abide by the biblical principles outlined in these documents.