Position Description

The Finance Director provides both strategic and operational leadership in all areas of financial management, compliance, and stewardship. This full-time position combines high-level financial oversight with hands-on accounting responsibilities to ensure the ongoing fiscal health and sustainability of the school.

The Finance Director oversees all financial systems, reporting, payroll, tuition management, and charitable compliance, while also leading the Transportation Committee and supporting the school’s fundraising, advancement, and development initiatives.

As a key member of the leadership team, the Finance Director contributes to the achievement of the school’s mission and vision through faithful financial stewardship, transparent communication, and collaboration with staff, families, and the Board of Directors.

Position Type: Full-Time, salaried position. Hours as required to fulfil the responsibilities of the role, which may exceed traditional 40-hour work week during peak periods such as budgeting, fundraising drives, audit, or systems implementation. Primarily on-site, with occasional remote work possible. Compensation commensurate with qualifications and experience.

Reports to: Executive Director and Board of Directors Works closely with: the outgoing Financial Administrator, Executive Director, Campus Administration, Treasurer, Finance Committee, Transportation Committee, fundraising and endowment committees, and external accountant

Key Responsibilities

Financial Leadership & Strategic Oversight

• Provide strategic leadership in financial planning, forecasting, and long-term sustainability.
• Prepare and present timely, accurate financial statements, budget reports, and forecasts in accordance with GAAP.
• Advise the Executive Director, Campus Principals, and Finance Committee on financial policy, trends, and opportunities.
• Develop and maintain internal controls, financial policies, and accounting procedures that ensure integrity and accountability.
• Support the development and implementation of the strategic plan by aligning financial priorities with mission objectives.
• Participate in Board and Finance Committee meetings in an advisory capacity.

Accounting & Bookkeeping

• Maintain accurate and up-to-date records using accounting, payroll, and donor management software
• Oversee all daily financial activities, including deposits, accounts payable, purchase orders, and general ledger entries.
• Reconcile bank accounts and investment accounts monthly, ensuring accuracy and transparency.
• Accurately record and reconcile tuition, bursary, fundraising, and donation income.
• Generate timely monthly and quarterly financial summaries for leadership and committee use.
• Manage expense tracking, petty cash, and procurement compliance.

Tuition Administration & Bursaries

• Set up and manage tuition payment agreements with families.
• Track and process tuition payments, including monitoring arrears and issuing reminders as needed.
• Prepare reports on tuition arrears for the Board and Finance Committee.
• Administer applications for tuition assistance bursaries, coordinating with the relevant committees.
• Apply for additional bursaries through the Christian School Foundation and other external sources.

Payroll & Human Resource Administration

• Oversee and execute payroll processing, ensuring accuracy and compliance with statutory requirements.
• Administer benefit plans and pension contributions (CSI, EHT, EDIFIDE, etc.).
• Prepare and file all required payroll documents including T4s, T4As, ROEs, and TD1s.
• Maintain employee records, salary adjustments, and benefits reconciliations.
• Collaborate with leadership to prepare annual contracts and salary budgets.
• Uphold confidentiality and professional standards in all HR-related financial matters.

Budgeting, Audit & Financial Reporting

• Lead the annual budgeting process in consultation with the Executive Director, Campus Principals, Transportation Committee, and Finance Committee.
• Monitor performance against budget and provide monthly variance and trend analyses.
• Prepare all year-end reconciliations, adjusting entries, depreciation schedules, and audit documentation.
• Coordinate the annual audit, liaising with the external accountant and auditor.
• Submit financial statements and reports to required organizations (CRA, Edvance, insurers, and financial institutions).

Charitable Compliance & CRA Filings

• Ensure the school maintains compliance with CRA charitable regulations and related laws.
• Prepare and submit the T3010 Charity Information Return, EHT, and HST rebate filings annually.
• Manage donation receipting, tuition-related child care receipts, and compliance with split-receipting rules.
• Maintain accurate donor and tuition records in donor management software, reconciling to accounting ledgers.
• Educate Board and committee members on charitable finance compliance and governance.

Transportation Leadership

• Chair and lead the Transportation Committee, ensuring safe, cost-effective, and efficient student transportation services.
• Oversee transportation budgeting and contracts.
• Coordinate with the committee to develop, monitor bus and revise routes.
• Communicate with the transportation provider to troubleshoot logistics and facilitate effective communication using the parent portal..
• Provide regular updates from the Transportation Committee to the Board and school families.
• Identify opportunities for route optimization, cost savings, and service improvements.

Fundraising, Advancement & Development Support

• Partner with the Advancement and Development and Fundraising teams to track and report on fundraising initiatives, sponsorships, and grants.
• Provide financial analysis and reporting for major campaigns and appeals.
• Support donor relations by ensuring accuracy, transparency, and timely receipting.
• Assist with developing materials for financial stewardship, donor recognition, and community engagement.
• Participate in developing long-term financial sustainability strategies including endowment growth, capital projects, and bursary funding.
• Work with the Endowment Committee to manage endowment funds, investments, and long-term financial planning.

Systems, Controls & Administrative Support

• Maintain secure digital and physical records, ensuring adherence to retention schedules.
• Monitor cash flow and manage relationships with financial institutions to optimize banking services.
• Monitor, review, refine, and update standard operating procedures to streamline workflows.
• Research and recommend tools, software, and systems that will maximize efficiency.
• Monitor bill payments and vendor contracts to ensure best pricing
• Participate in periodic risk management and insurance reviews.
• Support a culture of efficiency, transparency, and collaboration across all departments.

Qualifications

• Post-secondary education in Accounting, Finance, Business Administration, Mathematics, or a related field; CPA designation or equivalent experience preferred.
• Preference will be given to applicants with a minimum 5+ years of financial management experience, ideally in a nonprofit or educational setting.
• Proficiency in accounting and donor management software, with the ability to learn other financial and donor platforms.
• Knowledge of CRA charitable regulations, GAAP, payroll legislation, and nonprofit financial reporting.
• Strong organizational and analytical skills with meticulous attention to detail.
• Excellent written and verbal communication skills with the ability to present financial data clearly to various stakeholders.
• Demonstrated Christian faith, integrity, and commitment to the mission and values of the school.
• Ability to manage multiple priorities and meet cyclical deadlines with professionalism and grace.

Application Process

Interested candidates are invited to submit the following to Jordan Butcher, Executive Director (jdbutcher@qrcs.ca):

1. Resume or CV (including at least three professional references)
2. Statement of Personal Christian Faith
3. Concise Statement of Christian Philosophy of Education
4. Pastor’s Reference Letter

We thank all applicants for their interest; only those selected for an interview will be contacted.