Position Description

Pickering Pentecostal Church (PPC) is seeking a highly organized, detail-oriented, and relational Office Manager to support the day-to-day operations of the church office. This position can be either Full Time (40 hours)- or - Part Time (32 hours).

The Office Manager oversees the daily operations of the church office, providing administrative support to the Lead Pastor, staff, and ministry leaders. This role ensures the smooth functioning of church communications, schedules and records and plays a vital part in supporting the mission and ministry of the church. The successful candidate will help foster a Christ-centered, welcoming environment that reflects the heart and mission of PPC.

KEY RESPONSIBILITIES:

Office Administration

• Manage general office procedures and the day-to-day operations of the church office, ensuring a welcoming and organized environment.
• Manage office supplies and equipment: Vendor management, ordering, inventory, and ensuring proper functioning of office supplies systems.
• Manage, organize and maintain records and databases.
• Develop and update administrative systems.
• Assist Bookkeeper.
• Liaise with Facilities Manager in oversight role of property management
• Serve as a point of contact for vendors and service providers and manage relationships with external partners.
• Ensure effective communication within the office.
• Prepare, receive, and manage incoming and outgoing correspondence.
• Facilitate the onboarding process for new hires/volunteers.
• Plan, organize, co-ordinate and manage the office schedule.
• Ensure compliance with company policies and procedures.
• Carry out administrative duties.
• Prepare reports, letters, and spreadsheets as required.
• Coordinate repairs, upgrades and orders of office equipment.
• Handle sensitive information in a confidential manner.
• Supporting Lead Pastor and senior management with various tasks.

Governance & Administrative Support

• Maintain and regularly update key organizational documents.
• Serve as liaison to the Hub Building Committee and the Building Renovation Committee
• Collaborate with the contracted Grant Writer on the preparation, review, and submission of grant proposals.
• Oversee summer student grant applications, progress updates and reporting requirements.
• Summer Student Ministries Support
• Lead onboarding and offboarding processes for summer student staff
• Conduct interviews and supervise the overall performance and engagement of summer students
• Conduct orientation sessions, facilitate training, and regular performance check-ins
• Coordinate student schedules and oversee the execution of program-related projects
• Act as the main point of contact between students, ministry leaders and government
• Submit weekly progress reports, highlighting accomplishments, concerns etc.

SKILLS AND COMPETENCIES:

• Previous experience in office administration, preferably in a church or nonprofit setting.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Ability to work independently and as part of a team.
• Friendly, welcoming and confident demeanor aligned with the church’s values and mission.
• Proficient with Microsoft Office, Planning Center, MailChimp and basic financial tools (or willingness to learn).
• Ability to handle confidential matters with discretion and professionalism.
• Able to take initiative and be proactive
• A personal commitment to Christian faith and the mission of the local church.
• Leadership experience in a ministry or volunteer setting.

PREFERRED QUALIFICATIONS:

• Degree in business, communications or related field.
• Basic Knowledge of bookkeeping or accounting principles

WORK ENVIRONMENT:

• Office-based within the church building.
• Interactions with church staff, congregation members, and community visitors.
• May require occasional evening or weekend availability for church events 

TO APPLY:

Please submit a cover letter and resume to: jberg@genesisconsulting.solutions

WHILE WE APPRECIATE ALL APPLICATIONS, WE ADVISE THAT ONLY THE CANDIDATES SELECTED TO PARTICIPATE IN THE RECRUITMENT PROCESS WILL BE CONTACTED.