Position Description

Reports to: Communications and Development Manager

Hours: 30 - 37.5 hours/week (negotiable at time of hiring; 37.5 preferred), between the hours of 8 am and 4:30 pm weekdays; temporary position through to September 2027

Start Date: As soon as a suitable candidate is available

Compensation: salary ranges from $50K-$66K yearly (based on full time hours) with starting salary between $50-55K, plus group benefits, paid vacation, and employer RRSP contributions

About SALTS and Our Mission:

The Sail and Life Training Society (SALTS) is a non-denominational Christian organization that provides youth mentorship on tall ships. Each year, hundreds of young people (ages 13-23) receive “sail and life training” aboard one of our two schooners. SALTS Board, staff and crew members are deeply committed to this mission in its entirety: “To create a safe and inclusive environment where young people can be themselves and grow personally, spiritually, and relationally through sail training in a supportive Christian-based community." For more information about the SALTS mission, visit salts.ca/about-us/our-mission. Our core values are faith, integrity, and community. If you are passionate about supporting this mission and values, we want to hear from you!

Work Environment:

The work location is the SALTS Office, 451 Herald St, Victoria BC with optional work from home 1-2 days/week allowed as per the work-from-home policy in the Shoreside Policy Manual. Work hours would be conducted between 8:00-4:30, Monday to Friday with occasional evening/weekend work or travel.

1) PURPOSE

The Communications and Admin Coordinator will implement strategies to support our communications and fundraising efforts.

2) DUTIES AND RESPONSIBILITIES

Communication:

• Collaborate with the Communications and Development Manager and other team members to develop and execute an annual communications/promotion plan to ensure all sail training programs are full and that our fundraising goals are supported.
• Represent and communicate our Christian mission to the public with accuracy and passion.
• Support a cohesive and positive brand identity through content creation/editing.
• Manage and enhance our social media presence and marketing (including YB Tracking boarding day updates) in line with the overall communications strategy. Track our exposure and advertising performance.
• Develop content for brochures, documents, publications, advertisements, website, etc. Compile submissions, write articles, and design layout for the Saltings E-newsletter.
• Manage photographs and video resources, quotes/endorsements, stories, blogs.
• Assist with and attend events (e.g. trade fairs, ship tours, receptions, celebrations, etc.) to build program awareness and community/stakeholder connection; help coordinate the work of volunteers at these events.
• Take photos and greet the ships when they arrive back.
• Keep current with technology, innovative marketing techniques, communications trends.
• Develop cross-promotions with community partners with approval from the supervisor.
• Monitor and provide a timely response to inquiries via social media.

Administration:

• Order and organize office supplies, stock kitchen and cleaning supplies.
• Receive, open, sort, stamp, and send mail (letters and parcels), answer phones for all misc. calls not triaged in the phone tree, manage phone tree, greet office guests (reception desk).
• Assist with system improvement and digital transformation as it affects communication, merchandise, and/or fundraising processes.
• Respond to corporate emails as assigned.
• Assist with SALTS promotional merchandise (for example, distribution, restocking, and/or new product design).
• Complete errands by vehicle; this may include picking up and dropping off supplies/purchases for our office, shop, or schooners.

Other Duties:

• Manage programs and activities and represent SALTS in a way that aligns with the SALTS Statement of Faith and Ethics and our unique Christian mission, which are entrenched within the Constitution of SALTS.
• Ensure all initiatives are based on and reflect the stated values of the Society.
• Provide responsible financial stewardship of the Society’s resources.
• Work as part of a collaborative team to achieve stated goals.
• Other duties as requested by the supervisor or Executive Director.
• Willing to participate occasionally in SALTS sail training programs (4-5 days at sea) to enable accurate representation of those programs.
• Participate in and take turns leading Christian devotions and prayer with staff/crew.
• Participate in meetings, discussions and decisions related to the mission, vision, strategic plans, and management of the organization if/as requested.

3) APPLICABLE POLICIES

• Shoreside Policy Manual and official policy documents (available on the shared computer drive).
• Written agreement with the SALTS Statement of Faith and Ethics whenever requested.
• Criminal record check clearance must be provided when requested.
• Must be legally entitled to work in Canada.

4) MINIMUM QUALIFICATIONS REQUIRED:

a) EXPERIENCE AND EDUCATION

• Post-secondary education with at least an undergraduate degree preferred, ideally with emphasis in social sciences, marketing, business, communication, public relations, or journalism.
• Demonstrated excellent oral and written communication skills.
• Event management experience is an asset.
• Past SALTS program experience is an asset (not a requirement).
• A driver’s license is required.

b) SKILLS AND PERSONAL CHARACTERISTICS

• Proven track record of writing/editing promotional materials.
• Intermediate proficiency with Microsoft office suite and desktop publishing software.
• An ability to think strategically and develop effective communication and marketing plans (the right messages through the right media to the right markets at the right moments).
• Wholehearted agreement with a Christian statement of faith and ethics, which will be reviewed during the hiring process (see details of our No Discrimination policy below).
• Resourceful, motivated, and energetic.
• Organized and efficient.
• Personable.
• High level of computer literacy, eagerness to learn, ability to seek out and find resources to enable that learning.
• Ability to work with staff and clients in a supportive, respectful and caring manner.
• Ability to handle stress and emergencies in a calm, effective manner.
• Ability to prioritize.
• Ability to work with little supervision and collaborate in a team setting.
• Must support and uphold the values of SALTS.
• Ability to model acceptable ethical standards, personally & professionally.

No Discrimination:

SALTS is committed to maintaining an inclusive and diverse workplace as per its obligations under applicable human rights legislation. SALTS will not tolerate discrimination on the basis of race, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, or any other protected ground. Where a position is integral to the fulfillment of SALTS’ primary Christian spiritual purpose, SALTS requires adherence to the Christian religion. SALTS’ primary spiritual purpose is stated in our constitution: to create an environment where young people can grow spiritually in a supportive Christian-based community through primary means that include “to advance, teach, and model spiritual growth and beliefs associated with the Christian faith.” As such, our volunteer Board members, Executive Director, professional crew-members (who are our program leaders), and some of our staff members are Christians who hold beliefs consistent with the Apostles’ Creed. All employees must respect, value, and support the mission of the Society. Advancement of Christian faith is not the only aim of SALTS, and it is pursued in a way that is respectful, welcoming, non-coercive and non-judgmental of program participants from all walks of life and beliefs.