Position Description

Holy Trinity Church is an Anglican parish in Thornhill  since 1830. We are a vibrant, welcoming Christian community flourishing in God’s love through fellowship, outreach, worship and spiritual growth, in an atmosphere of compassion and mutual respect.

Purpose:

The part-time Finance Assistant / Bookkeeper will work closely with the Parish Administrator, and Treasurer to ensure financial transactions are entered accurately in the Church’s PowerChurch accounting system.

Position Type:

• Part-time position with both office and remote work
• 4 hours per week with additional hours during the year-end audit process

Responsibilities:

• To work with a high degree of accuracy and limited supports• Enter receipts (bank deposits, electronic fund transfers, automatic deposits) in PowerChurch on a weekly basis, ensuring accuracy of data.
• Enter payments (electronic fund transfers, automatic payments, cheques) into PowerChurch on a weekly basis, ensuring accuracy of data.
• Record credit card transactions in PowerChurch on a monthly basis.
• Maintain complete and accurate electronic and paper supporting documentation.
• Process monthly payroll to ensure accurate payment to employees, assist with payroll system administration, and prepare and enter payroll journal entries for PowerChurch. Submit CRA withholding taxes monthly.
• Prepare monthly adjusting journal entries with supporting documentation.
• Prepare bank reconciliations and account reconciliations for month-end close.
• Prepare monthly financial reports for distribution to the Treasurer, HTC Corporation, Advisory Board and Church committees.
• Prepare financial reports to the Anglican Diocese of Toronto, as required.
• File online quarterly WSIB return.
• Prepare semi-annual HST rebate application and allocate non-recoverable portion of HST to capital and expense accounts.
• Prepare annual T3010 (Charitable Return)
• Issue T4s and T4As.

Responsibilities (cont.):

• Assist with preparation of the annual budget.
• Perform year-end reconciliations, prepare audit working papers, and respond to requests from external auditors during annual audit.
• Assist Parish Administrator with other administrative tasks.

Required Competencies:

• Attention to detail. Keeps track of and prioritizes important details so that they don’t slip through the cracks.
• Calm under pressure. Demonstrates composure in stressful situations.
• Communication skills. Speak, listen, and write English in a clear, confident, respectful, thorough, and timely manner using appropriate and effective communication tools and techniques.
• Customer-focus. Anticipate, understand and respond to the needs of staff, HTC Corporation, volunteers and donors
• Team player. Ability to work both independently and as part of a team.

Required Qualifications:

• Holy Trinity Church Thornhill welcomes applications from persons of diverse backgrounds and is an equal opportunity employer.
• Minimum of 1-3 years of accounting and administrative experience.
• Bookkeeping experience in a church or non-profit organization is an asset.
• Post-secondary education in bookkeeping/accounting.
• Excellent analytical, problem-solving, organizational and time management skills.
• Thorough knowledge and experience in all aspects of basic accounting practices and principles.
• Experience with PowerChurch accounting software is an asset.
• Proficient in MS Office (Excel, Word)
• Year-end audit experience is an asset. The successful applicant would need to complete a police background check. Please note that applicants with a criminal record are not automatically excluded from this position.

Accountability:

• Supervised by Treasurer

Working Conditions:

• 4 hours per week with additional hours during year-end audit
• Computer and workspace provided in a shared office space
• Some work may be done remotely

Compensation:

• Rate of pay is $22.50 to $30.00 per hour depending on experience

To Apply:

Interested applicants, please send an introductory letter, resume and questions to:

Edward Carter, Treasurer email: corporate@holytrinity-thornhill.ca
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Jean Bryant, Church Warden email: gjbhtwarden@gmail.com