Position Description

C4i Canada is searching for a full-time Executive Assistant (EA) to provide high-level administrative support to the Executive team. The role involves performing various administrative tasks to ensure efficient operations from the Executive Director's desk. Part of the EA’s duties includes being the first point of contact, via phone or in person, for the building.

Key Responsibilities

• Calendar Management: Maintain and manage the Executive Director’s calendar, including scheduling meetings, appointments and travel arrangements.
• Communications: Screen and respond to phone calls, emails and other correspondence on behalf of the Executive Director when appropriate. Draft and edit communications when required.
• Administrative Tasks: Perform general administrative duties for the Executive Director when required. This includes, but is not limited to, filing, copying, scanning, and other clerical functions as needed.
• Travel & Expense Management: Arrange detailed travel plans, itineraries, and compile documents required for travel. Gather and reconcile credit card expenses and receipts.
• Project Management: Support special projects and assist with project coordination, including tracking progress, managing timelines, and ensuring deadlines are met
• Confidentiality: Handle sensitive information with the highest level of discretion and confidentiality.
• Liaison: Act as a liaison between the Executive Director and other C4i Administration Team Members and external partners.
• Other Duties: Perform other tasks/duties as identified by the Executive Director
• Front Desk/Reception: Along with high-level administrative support to the Executive Director, the Executive Assistant performs the following duties to ensure that the front desk is a welcoming reception for visitors to the office building. These duties include:
  • Answering phones, routing calls to specific people/organizations, and taking and relaying messages accordingly.
  • Greet visitors warmly and call the person(s) waiting for the visitor so they can greet them and take them to their meeting room.
  • Collect and distribute mail and parcels.

Required Skills & Experience

• Minimum two years of administration experience in a non-profit or para church environment
• Self-motivated professional with good communication and interpersonal skills, who can collaborate well with various departments
• Strong attention to detail and a high level of proficiency in word processing and office software (e.g., MS Office, Adobe, Canva, CRM, etc).
• Exceptional executive functioning skills - must be able to prioritize, organize, plan, and manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Flexibility and resilience to thrive in a fast-paced, evolving work environment.
• A solid understanding of C4I’s mission, theology, and global context.

Working Relationships

• Reports to: Executive Director
• Collaborates with:
  • Chairman
  • Director of International Strategic Development
  • Donor Development and Finance & Administration Team
  • External partners (as needed)

Personal Attributes

• Spiritually mature and aligned with C4I’s biblical values and statement of faith.
• Detail-oriented, proactive, and self-motivated with a servant-hearted attitude.
• A team player with humility, creativity, and a commitment to excellence.
• Capable of working effectively under pressure and meeting deadlines.

How to Apply, Work Location, & Logistics:

Apply by sending your resume and a cover letter to office@c4i.ca. We regret that we are unable to acknowledge every application. If you are selected for an interview, we will contact you as soon as possible. The start date is TBD and will be discussed within the interview process.

• Employment Type & Work Location: Full-Time, In-Person, Brantford