Position Description

The Executive Assistant will provide high-level administrative and personal support to the Lead Pastors.

• Location: Kingdom House Christian Centre - Brampton
• Position Type: Full-Time

Critical Success Factors:

• Aligned with the vision of Transforming Lives, Fulfilling Destinies
• Champions in transforming the organization to serve the Church, local community, and beyond.
• Growing Personal Relationship with Jesus Christ.
• Spiritual Maturity and Emotional Intelligence.

Over-Arching Expectations:

• Manage the Lead Pastor’s calendars, including scheduling meetings, appointments, and travel.
• Act as a gatekeeper, filtering communications, prioritizing urgent requests, and managing correspondence.
• Prepare and organize materials for meetings, including agendas, briefing documents, and reports.
• Draft and proofread emails, presentations, and internal communications.
• Coordinate follow-up on action items from meetings.
• Attend meetings to take detailed minutes, track follow-up tasks, and ensure execution of key decisions.
• Assist with key projects, including research, data analysis, and preparing reports for presentations.
• Coordinate with cross-functional teams to facilitate the smooth execution of high-priority initiatives and ministries.
• Arrange travel plans, including flights, accommodations, and transportation.
• Handle last-minute changes, resolving issues with logistics or scheduling as needed.
• Plan and organize meetings, including venue selection, catering, technology setup, and materials distribution.
• Assist with coordinating events, personal scheduling, errands, and appointments as requested by the Pastors.
• Maintain professionalism in all interactions by handling sensitive information with utmost confidentiality.

Core Competencies:

• The ability to create strong relationships and manage difficult situations calmly and effectively.
• Demonstrates a high level of trustworthiness and ethical behaviour, fostering an environment of ethics and accountability.
• The ability to understand, connect, and influence others, building trust and credibility.
• Demonstrated ability to “connect the dots” and lead a team to achieve success, thinking broadly and making sound decisions.
• The ability to achieve set goals within established timelines, having accountability/ownership for actions that get results.
• Demonstrates exceptional verbal and written communication skills, effectively and professionally fostering clarity, trust, and collaboration across diverse the Organization.
• Skilled at assessing and prioritizing tasks in a high-demand environment to ensure critical needs are met promptly.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Strong proficiency in Google Suite, and MS Office Suite (Word, Excel, PowerPoint, Outlook), and with virtual communication tools (e.g., Zoom, Teams).
• Exceptional written and verbal communication skills.
• Discretion and integrity in managing confidential information.
• Ability to adapt to changing priorities in a fast-paced environment.
• Church Ministry experience is an asset.

Reporting Relationships:

The Executive Assistant will report directly to the Lead Pastors