Position Description

Company Description

Mind Shape Marketing is a full-service marketing and advertising agency that helps businesses build strong brands, connect with their target audiences, and achieve measurable growth. The company provides strategic marketing solutions, creative branding, digital marketing, advertising, content creation, and campaign management tailored to meet each client’s unique business goals.

Job Description

Mind Shape. is seeking a highly organized and detail-oriented Remote Administrative Assistant to support our administrative teams. In this role, you will help manage daily office operations, coordinate schedules, maintain records, and ensure smooth communication between staff, clients, vendors, and contractors.

This is an excellent opportunity for someone with strong organizational and communication skills Who enjoys working independently in a remote setting.

Key Responsibilities

• Provide administrative support to management and project teams.
• Manage emails, calendars, and meeting schedules.
• Prepare, edit, and organize documents, reports, and correspondence.
• Maintain digital filing systems and company records.
• Coordinate with clients, suppliers, and contractors regarding appointments and project updates.
• Answer inquiries and direct communications to the appropriate team members.
• Track invoices, purchase orders, and other administrative documents.
• Assist with data entry and maintain accurate records.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree is an asset).
• Previous administrative or office support experience preferred.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Excellent organizational and time-management skills.
• Ability to work independently in a remote environment.
• Reliable internet connection and a dedicated workspace.

Preferred Skills

• Familiarity with project coordination and document management.
• Strong attention to detail and problem-solving abilities.

Benefits

• Competitive pay.
• Flexible remote work environment.
• Paid training and onboarding.
• Opportunities for professional growth and career advancement.
• Supportive and collaborative team culture.

How To Apply

Interested candidates should submit their résumé and cover letter to learn more about the position and the application process moore.johnson@mindshapemail.com