Position Description

Position Title: Executive Assistant

Desired Start Date: December 1, 2026

Type: Part Time (20-25 hours per week)

Location: Hybrid (Expect 1 day per week in Scarborough office)

Compensation: TBD based upon experience

Reports to: Executive Director
 

African Inland Mission (AIM) Canada is a part of the larger AIM International family and

exists to serve, equip and partner with the church to accomplish the Great Commission

with a vision to see Christ centred churches amongst all African peoples.

POSITION OBJECTIVE:

The Executive Assistant (EA) serves as a trusted partner and the primary strategic and

administrative support to AIM Canada’s Executive Director (ED). In this role, you will

maximize the leader's impact by managing key activities, streamlining communications,

and advancing our organization's mission related to the ED’s role. The ideal candidate

blends exceptional organizational skills with a passion for AIM’s mission, handling

relationships with board members, major donors, and community partners with a high

degree of understanding and professional discretion.

AIM CANADA VALUES:

• Christ Centred
• Church Connection
• Caring Community
• Incarnational
• Intercultural
• Collaborative
• Creative

AIM CULTURE:

• Daily seeking and abiding in Christ.
• Filled and led by the Spirit.
• Strategically following the leading of God.
• Sacrificial attitude willing to count the cost.
• Selfless with a gentle and humble heart.

REQUIREMENTS:

• Aligned with the mission of AIM Canada.
• Agreement with AIM Canada’s statement of faith and Employee policies.
• Exhibits a spirit of unity, cooperation, gentleness and teamwork.
• Possesses effective time management, administrative, organizational skills and communication skills.
• Advanced skills with Microsoft Office and experience in managing virtual platforms and other web-based applications.
• Proven Track Record: 3-5 years of administrative experience.
• Education: High school diploma required, degree or certificate in management, public administration, communications or related field is an asset.
• Adaptability and Discretion: Ability to manage and maintain sensitive information with total confidentiality while remaining flexible.
• Interpersonal Skills: Warm and professional communication style suitable for engaging with a diverse demographic associated with the mission.

KEY RESPONSIBILITIES:

• Calendar & Hybrid Meeting Workflow Management (Optimize Schedules, Manage digital and physical workspaces and Meeting briefings & preparation for the ED)
• Board Governance & Stakeholder Relations (Board Liaison, Donor & Partner Stewardship related to the ED, Engagement with AIM Members)
• Travel and Expense Management
• Reporting and Compliance Assistance (Canadian and International Reporting and Record Keeping)
• Content Creation (Assist the ED in drafting inspirational impact stories, presentations etc. tailored to the mission’s voice and constituency)
• Human Resources (Assist in the onboarding and other simple HR related needs associated with the ED’s office)
• Assist in general office operations (Inventory and Procurement)
• Liaison with our Communications Department (Ensure continuity in messaging between ED’s office and communications team)
• Special Projects and other duties as assigned by ED