Position Description

the bridge is a multi-ethnic and multi-generational church, impacting our world in Christ, located in Markham, part of the Greater Toronto Area. Gather, group, grow, give and go is how the bridge fulfills its mission and vision. Our mission is to connect people to God, each other, and our world. Our vision is to see transformed people impacting their world in Christ. We gather for a renewed and inspired perspective. We group to put this inspired life into practice. We grow through personalizing our faith in Jesus. We give to participate fully in God’s love for all, and we go out into our world to perpetuate the goodness of God. 

the bridge is looking for an organized individual who has a calling, conviction, and heart for supporting ministry—specifically, someone who would like to utilize their administrative gifts and skills at the church.

The Executive Assistant will report to and provide administrative support to the Lead Pastor. This role will work collaboratively with the staff team, as well as interact with individuals from the congregation and the community. 

This is a part-time hybrid role requiring 15–20 hours per week, including at least 10 hours (approximately 5 hours per day) in the office across two days.

Primary Responsibilities:

• Manage the Lead Pastor’s calendars, including scheduling meetings and travel as required.
• Handle last-minute changes, resolving issues with logistics or scheduling as needed.
• Assist with screening communications, prioritizing urgent requests, redirecting inquires and managing email correspondence as required.
• Assist with projects, presentations, and internal communications with staff and congregants.
• Liaise with individuals from the community regarding external requests (e.g. meetings, wedding & funerals, networking events, etc.)
• Prepare and organize materials for executive meetings, including agendas, hospitality, documents, and reports.
• Work collaboratively with the Executive Director of Administration to provide administrative support for various leadership meetings (e.g. staff, executive and board meetings).
• Attend weekly Tuesday staff meetings, assist with taking meeting minutes and follow-up tasks as required.
• Attend other meetings, take meeting minutes and assist with follow-up tasks as required.
• Work collaboratively with cross-functional teams and ministries on initiatives.
• Process expenses and reimbursements.
• Assist with and participate in staff and church-wide events as required (e.g. staff team building events, annual general meeting, etc.).
• Maintain professionalism in all interactions by handling sensitive information with utmost confidentiality.
• Other related duties as assigned

Qualifications:

• Undergraduate degree or diploma in a related field preferred, or equivalent experience
• 2-3 years administrative experience
• Strong organizational, administrative, and database skills with high attention to detail
• Demonstrated ability to handle multiple projects and deadlines
• Experience in church or ministry settings is an asset
• Familiarity with Planning Center or similar database systems preferred
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and internet tools
• Very good written and verbal communication skills
• Very good interpersonal skills and a collaborative spirit
• Ability to work individually and as a team player
• Ability to maintain confidentiality and demonstrate professionalism
• Ability to take initiative and problem solve
• Alignment with the bridge’s mission, vision, and values
• Regular attender of the bridge an asset
• Flexible with the ability to work on occasional weeknights or weekends at church events if required.

For more information on the bridge, go to www.thebridgemarkham.com.  If you are interested
in this employment opportunity, please submit your cover letter and résumé to careers@thebridgemarkham.com.  the bridge invites fully qualified candidates to apply for the following position; however, applicants must be legally authorized to work in Canada. the bridge is committed to providing accommodation for people with disabilities and will work with you during the selection process if this is required. All applications will be reviewed, but only those selected for interviews will be contacted.  If selected, you may receive communication from a bridge staff member or a third-party HR consultant.